These functions allow checking-in, exporting, disconnecting original files as well as deleting content versions.
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This function allows checking-in original files. In order to do so, the respective files must be accessible from the workstation which will execute this function.
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The function is protected by authorization.
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With customer exits the documents can be filtered additionally. Also client individual actions before and after the check in can be performed.
Selection Screen
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Selection Parameter
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Parameter
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Parameter Description
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Document type
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Search restriction by document type
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Document
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Search restriction by document number
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Part document
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Search restriction by part document
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Version
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Search restriction by document version
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Status
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Search restriction by document status
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Application
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Only originals of this application will be exported.
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User
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Search restriction by users
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Change No.
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Search restriction by change number
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Laboratory / Office
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Search restriction by laboratory and office
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KPro storage location
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Originals to document info records with activated KPro storage location option will be stored in this file system.
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Vault storage location
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Originals to document info records with activated vault storage location option, will be stored in this file system.(No activation of KPro in customizing for this document type.
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Selection list before Check-In
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List with originals which shall be checked-in will be displayed before execution.
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Test mode
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Only search for originals to be checked-in according the selection and display result.
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Delete file after Check-In
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If activated, the file will be removed from the source directory after it has been successfully checked-in.
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Search on server (always batch mode)
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If marked, the original will be read from the server.
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Option log file
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Created optional log file (See Mass Operations).
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Depending on the user settings the document status is either an internal or external status. (See also chapter User Settings).
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If the report is processed in the background, no selection list for further restrictions will be generated.
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If the report runs in the background, the data must be accessible on the SAP server. Background processing will always read data from the server.
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The program allows exporting originals files of selected document info records. Example of usage:
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Periodic extracts of Q-documents for publication on the intranet.
The function is protected by authorization (See also documentProAdmin, Customizing Manual). | |
Documents can be additionally filtered with customer exits. Also name changes and client specific actions are possible. |
Selection Screen
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Selection Paramter
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Parameter
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Description
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Document type
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Search restriction by document type
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Document
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Search restriction by document number
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Part document
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Search restriction by part document
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Version
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Search restriction by document version
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Status
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Search restriction by document status
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User
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Search restriction by user
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Change No.
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Search restriction by change number
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Laboratory / Office
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Search restriction by laboratory / office
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Application
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Only originals with this application will be exported.
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KPro storage location
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For document types with storage system „KPro" only originals from storage system „KPro" will be exported.
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Vault storage location
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For document types with storage system „vault" only originals with storage location „ vault" will be exported.
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Max. number of originals
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Only as much originals as entered will be exported. (Option for test purpose).
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Extended Search
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Starts extended search, for details see Extended Search.
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Selection list before export
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Selection list of originals which will be exported will be displayed before processing. Function not available for background processing (batch mode).
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Test mode
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Only selection and display of originals which shall be exported.
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Export to directory on server
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If set, the originals will be written on the server. For batch processing the originals will always be written on the server.
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File name
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Controls the writing pattern for file name:
- File name upper case, extension from saved original
- All parts upper case
- File name upper case, extension lower case.
- File name lower case, extension upper case
All parts lower case.
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Depending on the system configurations the originals are stamped during their exportation. Set this flag to supressed the stamping.
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Please regard, depending on the user settings, the document status may be either internal or external (see User Settings).
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If the report is processed in the background, no selection list for further restrictions will be generated.
File Name Format
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By default the following file format will be used:
[Dokumentart][DokumentNr][Teildokument][Version][Applikation]#[DateiNr].[Extension]
[document type][document number][part document][version][application]#[file no.].[extension]
A customizing exit will allow other name conventions.
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Special characters in a document number will automatically be replaced. The customizing offers 2 different methods which perform different replacement routines. While importing the files, the system checks the filenames for those escape characters and starts the inverted replacement function if one of those characters are found.
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If the filename contains the escape characters for both methods, the classic method „replacement with ASCII code" will be performed. This is necessary to ensure the backward compatibility of the function with older product versions as well as with older extracts of originals.
Classic method: Replacement with ASCII Code
This method uses one escape character. While exporting the original file, the escape character is written first, followed by the ASCII Code of the special character in the hexadecimal format.
Example:
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Document type
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ZNG
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Part document
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000
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Version
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00
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Document number
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A:123-H7A\1
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Application
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File No
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2
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Possible file name
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ZNG_A~3A123-H7A~5C1_000_00_PDF#2.pdf (~3A stands for : and ~5C for \ )
New method: Replacement with Unicode Codes
This method also uses an escape character. But in difference to the classic method, a closing escape character is used as well since the amount of replacement characters for each special character can vary (This is due to the definition of Unicode Codes). In the export process the escape character is written first, followed by the Unicode-Code of the special character in numerical format. Finally the closing escape character is added. The two escape characters cannot be set in the customizing, in contrast to the classic method, but are fixed characters: { and }.
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Document type
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ZNG
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Part document
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000
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Version
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00
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Document number
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A:123-H7A\1
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Application
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File No
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2
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Possible file name
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