The sub menu provides various mass functions for the implementation of specific SAP DMS fields.
Document Description Copy
This functions allows copying of the DIR descriptions in other languages, which have empty/initial description fields. Up to 5 template languages can be set, with increasing priority. A search will always start with priority 1, if no description is found, priority 2 is used and so on.
Only the description will be copied, but not the long text. |
Function protected by authorization (see also ProAdmin, Customizing-Manual). |
Selection Screen
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Selection Parameter
Parameter | Parameter Description |
|---|---|
Language | Missing language to fill. |
Priority 1 | First template language of the text to be searched. |
Priority 2 | Second language to fill (optional). |
Priority 3 | Third language to fill (optional). |
Priority 4 | Fourth language to fill (optional). |
Priority 5 | Fifth language to fill (optional). |
Document type | Selection restriction on document type |
Document | Selection restriction on document |
Status | Document status |
Laboratory / design office | Selection restriction on laboratory / design office |
Change number | Selection restriction on change number |
User | Selection restriction on change number |
Test mode | All document info records, selected base on the parameters will be directly listed as results, no actions on the data base. |
Show selection list | The list of document info records to be handled will be shown before processing. |
Execute directly | Selected document info records will be change without any further user input. |
Write change document | If activated, change logs will be written. Attention: Large data quantities may slow down your system. |
Exchange Responsible
This function allows exchanging the registered responsible user by another. This may become necessary after a crew change.
This function is protected by authorizations (See document ProAdmin, Customizing Manual). |
Selection Screen
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Selection Parameter
Parameter | Parameter Description |
|---|---|
Previous person responsible | Responsible person to be replaced. |
New person responsible | New responsible person to be registered. |
Document type | Search restriction by document type |
Document | Search restriction by document number |
Status | Search restriction by document status |
Laboratory / Design office | Search restriction by laboratory / office |
Change number | Search restriction by change number |
Extended search | Starts the extended search, for details see Extended Search. |
Change status log line | If activated, all users with a status in the status protocol lines for selected documents will be replaced „Old user" and „New user". |
Test mode | Document info records, which have been selected acc. to the parameters above will be displayed directly in a result list, but without any action in the data base. |
Show selection list | List of relevant document info records will be displayed before execution. |
Execute directly | Relevant document info records will be migrated without further user input. |
Write change documents | Mark this box if you want to write change documents. Attention: A big amount of data can slow down this function! |
Status log should only be migrated in case of a true migration, e.g. when reorganizing the user names. |
Authorization Group Migration
This function allows the migration of the field "authorization group".
Selection Screen
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Selection Parameter
Parameter | Parameter-Description |
|---|---|
Old authorization group | Search restriction by authorization group actually set in the documents. |
New authorization group | Authorization group to be set. |
Document type | Search restriction by document type. |
Document | Search restriction by document number. |
Status | Search restriction by document status |
Change number | Search restriction by change number |
Test mode | Document info records, which have been selected acc. to the parameters above will be displayed directly in a result list, but without any action in the data base. |
Show selection list | List of relevant document info records will be displayed before execution. |
Execute directly | Relevant document info records will be migrated without further user input. |
Write change documents | Mark this box if you want to write change documents. Attention: A big amount of data can slow down this function! |