These functions allow checking-in, exporting, disconnecting original files as well as deleting content versions.

Check-In Originals

This function allows checking-in original files. In order to do so, the respective files must be accessible from the workstation which will execute this function.

Selection Screen

Selection Parameter

Export Originals

The program allows exporting originals files of selected document info records. Example of usage:

• After a system copy the program can be used to export template originals, which can then be restored on the test system (see Import Originals).

• Periodic extracts of Q-documents for publication on the intranet.

  	The function is protected by authorization (See also documentProAdmin, Customizing Manual).
  	Documents can be additionally filtered with customer exits. Also name changes and client specific actions are possible.

  Selection Screen

  Selection Paramter

  Parameter	Description
  Document type	Search restriction by document type
  Document	Search restriction by document number
  Part document	Search restriction by part document
  Version	Search restriction by document version
  Status	Search restriction by document status
  User	Search restriction by user
  Change No.	Search restriction by change number
  Laboratory / Office	Search restriction by laboratory / office
  Application	Only originals with this application will be exported.
  KPro storage location	For document types with storage system „KPro" only originals from storage system „KPro" will be exported.
  Vault storage location	For document types with storage system „vault" only originals with storage location „ vault" will be exported.
  Max. number of originals	Only as much originals as entered will be exported. (Option for test purpose).
  Extended Search	Starts extended search, for details see Extended Search.
  Selection list before export	Selection list of originals which will be exported will be displayed before processing. Function not available for background processing (batch mode).
  Test mode	Only selection and display of originals which shall be exported.
  Export to directory on server	If set, the originals will be written on the server. For batch processing the originals will always be written on the server.
  File name	Controls the writing pattern for file name: File name upper case, extension from saved original All parts upper case File name upper case, extension lower case. File name lower case, extension upper case All parts lower case.
  Export directory	Directory on work station or server (acc. „Export to server directory) to which the originals shall be exported.
  Job-ID	Job-ID for execution of process (see Mass Operations).
  Optional log file	Writes optional log file (see Mass Operations).
  Orig.export w/o stamp	Depending on the system configurations the originals are stamped during their exportation. Set this flag to supressed the stamping.

• 	Depending on the system configurations the originals are stamped during their exportation. Set this flag to supressed the stamping.

  	Please regard, depending on the user settings, the document status may be either internal or external (see User Settings).
  	If the report is processed in the background, no selection list for further restrictions will be generated.

  File Name Format

  By default the following file format will be used: [Dokumentart][DokumentNr][Teildokument][Version][Applikation]#[DateiNr].[Extension] [document type][document number][part document][version][application]#[file no.].[extension] A customizing exit will allow other name conventions.

  Handling of Special Characters

  Special characters in a document number will automatically be replaced. The customizing offers 2 different methods which perform different replacement routines. While importing the files, the system checks the filenames for those escape characters and starts the inverted replacement function if one of those characters are found.
  	If the filename contains the escape characters for both methods, the classic method „replacement with ASCII code" will be performed. This is necessary to ensure the backward compatibility of the function with older product versions as well as with older extracts of originals.

  Classic method: Replacement with ASCII Code
  This method uses one escape character. While exporting the original file, the escape character is written first, followed by the ASCII Code of the special character in the hexadecimal format.
  Example:

  Document type	ZNG
  Part document	000
  Version	00
  Document number	A:123-H7A\1
  Application	PDF
  File No	2
  Possible file name	ZNG_A~3A123-H7A~5C1_000_00_PDF#2.pdf (~3A stands for : and ~5C for \ )

  New method: Replacement with Unicode Codes
  This method also uses an escape character. But in difference to the classic method, a closing escape character is used as well since the amount of replacement characters for each special character can vary (This is due to the definition of Unicode Codes). In the export process the escape character is written first, followed by the Unicode-Code of the special character in numerical format. Finally the closing escape character is added. The two escape characters cannot be set in the customizing, in contrast to the classic method, but are fixed characters: { and }.

  Document type	ZNG
  Part document	000
  Version	00
  Document number	A:123-H7A\1
  Application	PDF
  File No	2
  Possible file name	ZNG_A{58}123-H7A{92}1_000_00_PDF#2.pdf ({58} stands for : and {92} for \ )