OBJ Document Control

Language codes / Assignment system languages

If language dependent documents shall be integrated, the supported language codes (languages / language definitions) must be defined here.

A language code can correspond to one or several SAP system languages. For example: DEF = German, English and French. In order to have access to these language codes (e.g. for a search), the related system language can be written automatically to a multi-valued characteristic of the document info record by ProOBJ:

Basic settings / LangCode char. requires a valid characteristic name (multi-value).
In this setting Assignment system language the corresponding system languages must be assigned to the language code.

If both conditions are met and a document is created, the system languages assigned to the language code (= part document) will be written automatically in the related characteristic.

Document Control

In this area following settings can be maintained:

for data elements and revisions
for language dependent documents
automatic exchange of responsible user

During an object handling with the ProConfiguration, the settings for validity and revision as well as the control when versions are allowed are never active.

In general, documents should either be created and versioned completely via ProConfiguration or completely outside of ProConfiguration. Documents that are managed outside can then be linked in ProConfiguration. Mixed use should be avoided. Excepted from this is the status handling of the document versions which is generally maintained at this point, i.e. also for ProConfiguration.

Wird ein Dokumente über ProChangeDoc angelegt oder geändert, so werden diese Einstellungen generell ignoriert. Einzig eine allfällige Bestückung des Merkmals "Merkm. Sprachen" erfolgt. Dazu der ProChangeDoc Dokumentart / -Typ eine Steuergruppe mit entsprechenden Sprachcodes zugewiesen sein.

Possible language codes

Via this setting possible languages / language combinations can be assigned to a document type / identification (language codes). The possible language codes ones must be entered first.
A document must be recorded with a part document number identical to the assigned language code. The language code will be part of the part document number.
It is possible to define, that descriptions in user language and long text will be copied to the assigned description language.
It is also possible to define, that the description must be available in all description languages when a certain status is reached.

Description languages

With active option Copy description to all languages the language entered will be used as target languages.
If a status as defined as described below is reached and option Requires maintenance of all description languages has been activated, then it will be checked that for all here registered languages a description is maintained.|

Actions / check status

In this setting, actions and checks can be set for specific status changes of a document type / identification:

Revision:
- In standard SAP DMS, the revision level will not be assigned before releasing the document info record. This way, the revision will not be known until release. Changes with the same revision (simple change) is also not allowed.
- With option Revision, it is possible to change this behaviour.
For language dependent documents it is possible to define, that all descriptions must be maintained in all system languages (option All description languages must be defined).
If option Requires maintenance of binding language is set, all languages with active option Binding language must be maintained.
If option Requires language maintenance acc. code is set, all languages assigned to a certain language code must be maintained. The possible codes must be registered first.|

Control when new version allowed

In standard SAP DMS, a new document version can be created without restriction from any document status. About this setting this can be restricted, so that the creation of a new version is only possible if the highest/current document version is in a given status. If no entry is made here for a document type / identification, then the versioning is not controlled by ProOBJ.

Status handling of old versions

Controls the status handling of previous versions when a target status of the current version is reached. For example, setting an invalid status when the current version reaches a release status.

This setting in this view disables a corresponding ProConfiguration setting. The old ProConfiguration settings are only handled by ProConfiguration for compatibility reasons. For details see ProConfiguration customizing manual.

Control when allowed as a template

In standard SAP DMS, a document with any status can be used as a template for a new document without restriction. This setting can be used to restrict this so that the use as template for a new document is only possible if the template document is in a given status. If no entry is made here for a document type / identification, the use as a template is not controlled by ProOBJ.