BPF Authorization

Depending on the role of the user in a process, different actions can be executed. The role is recognized automatically. A basic distinction is made between the following five roles.

Normal user
Agent - A user to whom an activity has been assigned.
Subprocess Owner - A user who has been defined as the owner of a subprocess.
Person Responsible - A user who has been defined as the person responsible for a process.
Administrator - A user who has been assigned special administration permissions (see also BPF | ProProcess | Integration & Enhancement).

A normal user is basically completely uninvolved in a process as long as no activities are assigned to him and he thereby becomes an agent. The only exception is starting processes, which is possible for every user.
Part-Process and process responsible persons possess basically the same rights, however the rights of the Part-Process responsible person are limited to the appropriate Part-Process.
As soon as a function is requested, the role of the user is automatically determined. It is quite conceivable that a user can take on several roles in a process. Since changes to the process are logged in the background, the "weakest" role required for this is always determined automatically. Example: If someone changes the appointments with the role of the person responsible and the administrator, the role of the person responsible is sufficient for this and this is logged accordingly for the data change.
The following table provides information about the authorizations of the individual roles.

Function	Agent	Responsible	Administrator

Function	Agent	Responsible	Administrator
Start process
Reserve activity
Set activity back
Perform task		() ¹
Complete task		() ¹
Complete activity
Change description	Only on process start²	() ²	() ²
Change priority	Only via task
Change dates	Only via task
Control route (select gate))	Only via task	() ²
Activate/deactivate parallel sections	Only via task	() ²
Change threshold	Only via task	() ²
Activate/deactivate activities	Only via task	() ²
Maintain agents	Only via task
Multiply activities	Only via task	() ²	() ³
Change object list / change object list data	Only via task

¹Persons responsible can only edit tasks if they are configured accordingly.

²Changes are only possible if a change is explicitly provided for in the process configuration.

³Multiplication is only possible if multiplication is always active on the activity.

Special functions for Administrators

Administrators have additional exclusive permissions for the following actions:

Cancel Process Early
Solve and ignore problems
Restart process in case of error
Completion of non-executed tasks
Completion of activities with open tasks